News flash

Videos of SAL/UER Climate Week events

Racism and the Collapsing Society, Barbara Love and Tim Jackins, June 7, 2020

RC Webinars listing through July 2021

New Online Workshop Guidelines Modifications


 

RC Webinars 
Information and organizing tools

BASIC INFORMATION

We are holding 1.5 to 2.5 hour “webinars,” with key leaders essentially holding a class on a specific topic on Zoom.  There will be several mini-sessions in the webinar, there could be demonstrations.  Up to 100 people can attend using a Zoom Pro account (which is necessary to have access to breakout rooms), but the Pro account doesn’t have the Interpretation tool. You can upgrade the Pro account to allow 300 people for an additional amount and cancel that upgrade after the webinar, or you can “borrow” an account from the Foundation (contact MaryRuth Gross).  Many of our webinars have had more than 200 people. 

If you will do interpretation of the webinar (strongly suggested), the leader, organizer, and tech will need to learn about how to best use the Zoom interpretation tool and closed captioning.  The leader will need to pace their speaking to allow time for interpretation.  We strongly suggest practicing this all together in advance of the actual webinar.

We want to charge for the RC Webinar, with a fee paid to the leader for leading the two webinars (75% of the leader’s daily workshop fee for leading two webinars, half that for one webinar), the organizer and tech leader (see new Guideline H.5.A) and excess to the Community Service Fund of RCCR.  (We are using Form 400A [for Regional and International workshops] for the accounting, and you can find it here.)  We suggest a sliding scale of from $0 to $25 US.

The RC webinars will be approved by Tim and announced through “broadcast” emails to subscribers of every list.  Any leader can also announce theirs in any other way they wish.  Each webinar should have a leader, an organizer, and a tech person (someone could be both organizer and tech, but that is a lot).  Any requirements for the webinar (membership in a constituency, length of time in RC) should be stated in the description posted. Attendance at webinars is limited to RCers, and applicants must be approved by a Reference Person.

Organizers apply for a registration link here. People “register” for a webinar in advance through the link.  We’re not using the “registration” feature on Zoom because they gather and sell the personal data.  We wanted a minimum of organizing and tech time to have to go into these, but because they have been so popular, they are a lot of work.  The organizer drafts a reply email that will go out automatically when someone registers, with a Zoom link to attend, basic information, and information about how to pay for the webinar. Please ask participants not to share the link.  (A sample is below.) 

There is no other registration, and no roster is required.  People pay what they decide.  The organizers don’t have to track who has paid and who hasn’t (honor system), but please do send out a note to everyone after the event to remind people to pay if they haven’t.  (The bulk emailer connected to the event registration can send out this email as well.)

You can use the break-out rooms for mini-sessions, and they can be randomly assigned (though it is possible to have them randomly assigned within constituencies, talk to your tech team) so things can move quickly. 

Organizers and techs report that it is very useful to have an outline of the plan for the webinar in advance, with an estimate of when mini-sessions will be held and how many there will be.

These webinars could be intended for specific parts of the RC Community.  Some may be aimed at very experienced Co-Counselors, but many should be open to relatively inexperienced Co-Counselors.  (So many people newer to RC have never seen much of RC leadership, this would be a big benefit.)

There is also the possibility that the recorded webinar or pieces of it could show up outside of the RC Community on the web.  Because of this, leaders have to be thoughtful about our presentations.  We need to think about jargon we use and verbal shortcuts that would be either restimulating or badly misunderstood by someone not in RC.  These webinars also need to talk about our particular topic without using restimulating, undefined in the webinar, off-hand phrases like “the oppressive society.”  We can do this well and be very effective.  It will just take our considering things we don’t usually need to consider when we are talking at a workshop. 

We'd like the webinars to  be recorded on Zoom and available at a future date to be viewed on the RC website.  Please have your tech person be careful not to record the mini-sessions.  We don’t have the resources to do editing of the videos, so your team will need to do that. Please send any usable recordings to Diane Shisk at ircc@rc.org. 

Our policy for recording on Zoom can be found here.  Since there is the possibility that we will show the recording to another group of RCers later, we need to inform people and give them the chance to turn off their camera (so their image doesn’t appear on screen) and not volunteer for any demonstrations or speaking parts. We recommend that the leader say something like this at the beginning of the webinar.  

"We are recording the webinar, including demonstrations, and may post it to the RC website for viewing by others.  We will not post it on social media or use it outside the RC Community. However, Zoom has security flaws and we cannot guarantee that it will not be co-opted and used for some unauthorized purpose. If you don’t want to be in a recorded demonstration, please do not volunteer.  If you don’t want your face to appear in the video, you can turn off your camera.“

There are security measures that your tech will want to be sure are in place.  They should know how to find and remove someone who is causing a disruption.  Settings should be set so that anyone removed cannot return to the call.  You should make sure that no one can share the screen other than the host or co-host. 

You have the option to lock the room at some point in the webinar so that no one else can enter, but that would exclude RCers who are late or lose their connection.  You can also keep people in a waiting room until you admit them, but with the large numbers and people we don’t know that we are expecting, we think this will be too time consuming.

We are requiring ARP or RRP approval to attend.

If people need help with Zoom, they should get a friend to help them in advance.  We’re not expecting the tech person to do all the work they do for workshops. The tech person should decide whether they will offer to do a help session if people come on early.  That needs to go out in the one email the organizer sends. It’s up to each webinar. 

Here’s what we recommend be included in the email that goes out to people:

The Zoom link
Time and time zone options
How to pay (PayPal to xxx@xxxx or check to XXX at address), for people inside and outside the U.S. (see details below)
Ask people to be on time, as the webinar will start on time
Mini-sessions will be randomly assigned
Any information about interpretation
A statement about whether or not there will be a practice time on Zoom (half hour before the event?)
The notice that the webinar will be recorded and the actions participants need to take if they don’t want to be recorded
Whether questions will be taken and if so, how (in the chat?).
Whatever else you want to communicate.

PAYMENT DETAILS FOR ORGANIZERS

Payment needs to come to the organizer and not to RCCR. If people are in the U.S. they need to pay the organizer directly.  Payment can be by check or PayPal or some other method the organizer prefers. 

It may be difficult to use PayPal or checks outside the US, and if necessary people can send a donation to RCCR instead of payment to you.  People should only send funds to RCCR if they are outside the U.S. and cannot use PayPal (or other online means) or send you a check in US dollars or their currency (check with your banking institution to see if they will accept checks in other currencies--my credit union does, to my surprise--Diane). There is an international feature to PayPal, and people should try to use that.  There is a small fee, but it’s still the best way.  (RCCR is getting lots of payments for webinars, including multiple webinars in one check, from people in the U.S.  That’s not workable and we don’t have the slack to sort it out.  So any money that comes to RCCR will be put into the Community Service Fund.  Please do not give people in the US an option to pay to RCCR, and please accept “foreign currency” checks if possible.)

If people need to send their payment to RCCR because they live outside the U.S., they cannot use PayPal or some other international payment system, and you cannot receive a check in their currency, they can do one of several things.

1.  They can send a check in their currency payable to RCCR at this address:

      International Re-evaluation Counseling Community

19370 Firlands Way North

Shoreline, Washington 98133 USA

2.  They can include their funds payable able to RCCR with other funds that they (or another leader in their Community) are sending to the Community Service Fund (CSF) at RCCR (for example, the 10% from workshop income, or from teaching classes).  It’s fine if these funds aren’t sent immediately, most people send them periodically.  Again, this will be treated as a donation to CSF).  

3.  If their local treasurer is in agreement, they can get the money to that person who will send it to RCCR with their annual submission of funds due us. 

Ask the participant to include a note that the funds are for RCCR.  They should not combine these funds with money to pay for intensives or literature.  People may not pay for multiple webinars to RCCR; each webinar stands alone. 

We don’t yet have a “webinar finance report form,” instead you should use Form 400A when submitting the funds from the webinar to RCCR, after payment to the leader and organizer.  Thank you so much.  

SAMPLE EMAIL TO PARTICIPANTS WHO HAVE REGISTERED FOR A WEBINAR

Welcome to the RC Family Work Webinar, Family Work Big Ideas in the Time of COVID, led by Chuck Esser.

We will be meeting via Zoom on Saturday, May 30, from 7:00 PM to 9:00 PM (19:00 to 21:00) USA Eastern Daylight Time (EDT).

We will open the Zoom meeting 30 minutes early, at 6:30 PM (18:30) EDT.  Please log in early to be ready for the webinar at 7:00 PM (19:00).  We will have almost 100 people from about 10 countries at this meeting.

Please read all of the information below to prepare.  Please use session time, translation and help from others as needed.

Zoom

The link and other sign-in information is below.

If you haven’t already, update Zoom (on your computer, phone or tablet) to the most recent version before the webinar.  You might not be able to join the meeting without an update.  Or, if you can, you might not be able to use all of the Zoom features.

Here is a document about using Zoom for RC events:
https://www.rc.org/publication/workshops/Using_zoom_for_RC_events.pdf

Please mute your mic unless you are speaking to the meeting. The Zoom hosts might mute your mic, if needed.

Lisa Tripp and I will be the Zoom hosts.  Please do not contact Lisa and me during the meeting about problems with Zoom.  We will be busy managing the meeting and setting up break out rooms for minis.  I will email you tomorrow with the names and contact information for the Zoom Tech Help people.

Language Liberation

We will use closed captioning in English.  A team of typists will post what Chuck and others say to the whole group. Click on the Closed Caption icon (on computers, at the bottom of your screen).  You will have two choices to see what is being typed.

Whisper interpretation from English to Japanese will be offered during this meeting, using the Zoom Language Interpretation feature.  If you need interpretation into Japanese, and haven’t talked about it with Emma Parker, contact her at threadfish.river@gmail.com.

We will take a 1 minute resting break every 20 minutes.

Mini Sessions

Because we will be a very large group, mini sessions will be randomly assigned by Zoom, with some exceptions for language liberation.  Please have a timer and be prepared to time your own mini.  Please return to the meeting room when directed.  

Questions about Family Work

We will use the Chat for people to ask questions about family work.  Fela Barclift and I will assist Chuck with the webinar.  Fela and I will read the questions, suggest a few for him to answer, and maybe help with the answers. We will probably not have time to answer all of the questions.  After the webinar, I will email everyone a transcript of the questions and answers.  
 
Payment

The fee is a sliding scale of $0 to $25 USD.  We understand that oppression makes access to money very, very unequal.  Pay only what you can.  Paying $0 is fine.  If you can pay, most of your fee will help the work that RCCR does to support our International community.

If you are going to pay, send the money to me, if at all possible, in one of these three ways:

1.  PayPal to jnogic@comcast.net

If you can, use Send to a Friend or Send to Friends abroad.  Send to a Friend should be free. If you are outside of the USA, PayPal will take a small fee, about 5%, from what I receive, but that is fine.

2.  Venmo to Joel-Nogic

3.  Mail a check from a USA Bank to ______

If you live in the USA, or can use PayPal, do not send money directly to RCCR for this webinar.  It is too much work for them to handle a lot of checks from the webinars.

If you live outside of the U.S., and cannot use PayPal, you can pay in one of these ways:

1.  Send a check in your currency payable to RCCR at the address below.  
2.  Include fees for this webinar with other funds that you (or another leader in you Community) are sending to the Community Service Fund at RCCR (for example, the 10% from workshop income, or from teaching classes).  It’s fine if these funds aren’t sent immediately.  Most people send them periodically.
3.  If your local treasurer is in agreement, send your fee to your RC community treasurer, who will send it to RCCR with their annual submission of funds due to us.  Attach a note about what the payment is for.  

International Re-evaluation Counseling Community
19370 Firlands Way North
Shoreline, Washington 98133 USA


Here is the Zoom link and sign-in information:
_______-

PLEASE DO NOT SHARE THIS LINK.  

Thank you for reading and thinking about this large amount of information!

If you need to reach me quickly, call or message me at +, by U.S. mobile phone service, WhatsApp, Signal, or FaceTime.

I look forward to our time together tomorrow, as we build our ability to use family work in the current situation.

With love,
_________
Cambridge, Massachusetts, USA





PROPOSED EMAIL TO SEND OUT FOR HELP IN ORGANIZING/TECH JOBS

Dear people attending the ______ webinar on _____________,

I’m writing to you about Jobs for the webinar.  Please read the list now and reply as soon as you can to tell me which jobs you would be willing and able to do, that would be a good fit or a good stretch for you.  I don’t need everyone to offer, but I would like to get enough offers so that I can organize the jobs soon.

Thank you very much for responding to this request for help!

I will get back to people ASAP to tell you if you have a job, and if so, what it involves.

Email your reply to me, but in case it’s needed later: Mobile phone, WhatsAPP, Signal, FaceTime: _____(phone number)_____.

With love,

Organizer or Tech


Zoom Tech Help:

2-4 people to log on 30 minutes early ___(time)___ to help people as needed with using Zoom

2-4 people to be available during the meeting to help people with Zoom questions or problems

If you want, you could do both of the above jobs

When you reply, tell me about your experience with Zoom and how people can call or text/message you.  Because we will have people from about ___ countries, I suggest that you provide any of these that you have: WhatsApp, Signal, FaceTime, etc.


Scribes: 2 people to post messages on the Chat, such length of minis, announcements, and other things that I ask you to post


Timers: 2 people to time 20 minutes of meeting time, and then the 1 minute of resting break.  


Closed Captioning Typists (if you are offering this):

We will offer closed captioning for those who might want to have a transcript to consult during the webinar.

I am hoping to get together 3 teams with 2 typing buddies in each team, to type as ___(leader)___ and others talk in the meeting.  This way, each person will have one 15-20 minute typing turn and one 15-20 minute turn being a buddy to a typist.  If the speaker talks too fast to type everything they say, it’s okay, and you can summarize until you can catch up with the speaker’s words.  I’ll send more tips to those doing the job.

If you reply to say you could do this job, tell me the following:

Your experience, if any, typing at an RC workshop or other event:

Your Zoom experience and comfort level:



LANGUAGE INTERPRETATION TOOL

Available with Business/Education Account.  Do a practice run in advance.  Good to do some in front.  Malinali did a training video.    

Sets up separate audio channels.  Assign interpreter to audio channel, and then if people select “interpretation” they choose which language.  

Chuck pinned one of the interpreters and followed them for the guidance re: when to start and stop.  

Once people found out there was interpretation, more people came.  

Need language liberation coordinator who does this along with the tech and organizer.  





Last modified: 2021-09-30 04:26:31+00